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VIC SERVICES

The Minute Taker provides professional minute taking and board administration services for companies, organisations, and associations.

MINUTE TAKING​
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The Minute Taker prepares professional meeting minutes for a range of entities including:

  • Not-for-profit organisations

  • Companies

  • Aboriginal corporations

  • Government departments

  • Charitable trusts

  • Associations

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The Minute Taker provides independent minute taking services through three formats including:

  • Face-to-face minute taking

  • Online or remote minute taking

  • Minute taking via recording

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The Minute Taker provides professional minute taking services for all types of meetings and events, including:

  • Board meeting

  • General Meeting (AGM, SGM, EGM)

  • Special General Meeting

  • Management Committee Meeting

  • Community meeting

  • Committee meetings (including meeting minutes for Higher Education providers)

  • Trustee meeting

  • Conferences

  • Ministerial Summits

  • Family Meetings for Aboriginal Corporations

  • Traditional Owner Consultation Meetings​

  • And more...

BOARD ADMINISTRATION SERVICES
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The Minute Taker provides an extensive range of board administration services for not-for-profit organisations, unlisted entities, Aboriginal Corporations, and associations across Australia.

 

The Minute Taker is Australia’s leading provider of board administration services, providing flexible and cost-effective solutions to a range of entities. We have an experienced team with a wealth of board administration and governance knowledge, and our Director is both a CPA and Member of the Governance Institute of Australia.

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Our outsourced board administration services include:

  • Managing and minuting board, committee, and shareholder meetings.

  • Scheduling and arranging meetings.

  • Action item register maintenance.

  • Director Conflicts of Interest Register maintenance.

  • Meeting agenda development.

  • Board paper amalgamation and distribution.

  • Advice and transitioning into adopting a board portal.

  • Advice and assistance in arranging General Meetings in accordance with your Constitution.

  • Board and Executive support as required.


 

Contact us for further information. 

Board administration services

Frequently Asked Questions

WHAT ARE MINUTES?
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Meeting Minutes are documents that summarise company meetings succinctly, capturing the major points raised, the decisions made, and actions to be taken. A minutes document is not a transcription, therefore minutes are not transcribed or written 'word-for-word'. However, should you require a more detailed document for your meeting, this can be arranged. 

WHAT TO EXPECT ON THE DAY
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For a face-to-face meeting, your minute taker will arrive prior to the commencement of the meeting to greet and to become acquainted with the attendees and to set up their technology.

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During the meeting, your minute taker will take a series of notes on a laptop, which will assist with their draft of your meeting minutes.

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YOUR MINUTES
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After the meeting, your independent minute taker will prepare the meeting minutes. All minutes are then reviewed by our Director before being professionally edited by our in-house editor/proofreader. Finally, your meeting minutes are sent to you for review.

YOUR PRIVACY
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The Minute Taker takes your privacy seriously and all staff have undertaken rigorous training on privacy. Each staff member has signed an NDA to protect you and your information. Additionally, all clients are provided with a Confidentiality and Ownership of Intellectual Property Agreement, which outlines our internal processes. 

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If you have any questions in regard to our privacy policy, do not hesitate to contact us. Click here to view our Privacy Policy.

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